Four Things to Include in Your Party Bus Contract

If you are renting a party bus for a special event, it is important that you get the reservation in writing. You don't want your transportation to fall through for your special day just because you failed to get the agreement in writing. Here are four things that you need to make sure that your written agreement and/or contract with the party bus company includes in order to protect your interests and your investment.

#1 Party Bus Information

Most party bus rental companies carry a line of party buses that vary in make, model, and size. The first thing that your contract should include is detailed information about the particular limo that you are renting. It should include information about the particular make, model, and year of limo that you are renting as well as the party bus max passenger capacity

Getting this information in writing is extremely important. You want to make sure that the party bus that they reserve for your party is capable of fitting everyone who is planning on using it and that the limo fits your visual aesthetically needs as well.

#2 Rates

Second, your contract needs to include the rates that you agreed to pay. The contract should include a detailed breakdown of these rates, so that you can see how much you are being charged per hour for the service as well as what you are being charged for any additional services that you purchase, such as a drink package for your party bus. All surcharges that will be added to your bill should also be detailed in this section, as well as any expected gratuity that you should pay the driver.

Your overall costs for your party bus rental should not be a surprise. By getting the rates in writing, you help ensure that you are charged what you agreed to on the phone or in-person.

#3 Deposit Rate & Cancellation Fee

Third, your contract should clearly state what portion of the total bill you are expected to put down as a deposit and when you are expected to make the deposit in order to reserve your party bus and save the date. It should also include information on when the remainder of the fee is due. Some companies have you pay before you take the party bus the day of your rental, and others allow you to pay after your party bus ride is complete.

Additionally, all cancellation terms should be clearly stated. For example, the contract should give you a date by which you can cancel and get back your deposit and a specific date after which you forfeit your deposit if you cancel.

#4 Liability Information

Finally, make sure that your contract details the bus company's liability and responsibility in the event that their party bus breaks down for some reason or isn't able to show-up. It should include information about what course of action the party bus company will take to provide you with the transportation that you needed. This section of the contract should also include information about how you will be refunded and when the refund will be made if the limo breaks down or doesn't show up to your event.

If you plan on renting a party bus for a special event, make sure that everything that you agree on is included in a written contract. This is the best way to protect the investment you are making and ensure that the event you are planning goes off as you imagined it would. For more information, contact companies like A&A Limousine & Bus Services.